Secretary
Position Description: Member of the Executive Committee. The Secretary is responsible for transcribing, executing, distributing, and publishing accurate monthly meeting notes and other relevant issue and/or meetings including, but not limited to, being the official custodian of the records of the Association. The Secretary shall perform such other duties as may be delegated to him by the Board. The Secretary shall perform such duties as are incident to the office, subject to the direction of the Board of Directors. It shall be the duty of the Secretary to conduct the official correspondences, preserve all book, documents and communications, and maintain an account record of all proceedings of the Association and the officers. The Secretary is responsible for communications and record keeping for CCHA. The Secretary shall be elected in EVEN years. Be visible, network, communicate, and actively seek parent feedback on the current hockey year. Be a sought after, positive resource and leader for the CCHA BOD.
- Term: Elected 2 Year
- Stipend: Yes, $1,000 per year as credit on account.
- Time Commitment: 10 hrs/month
| Month | Responsibilities | Noted Tasks |
|---|---|---|
| Ongoing/ Monthly | Participate as a member of budget committee | Record minutes at meetings of the Board of Directors and shall disseminate copies to Board members prior to the meeting |
| Maintain the CCHA permanent file and annual calendar | Initiate and oversee annual registration process | |
| Give notice of all meetings to Directors serving on the Board | Prepare and receive correspondence and other written tasks on behalf of the President | |
| Responsible for official CCHA communications including website and email communications | Provide input on weekly communication letters | |
| CCHA brand steward | Attend CCHA Golf Tournament | |
| January | ||
| February | ||
| March | ||
| April | Attend StormHawk Awards | |
| May | Oversee Registration Process | Meet with Executive Committee to set current year priorities. |
| June | Perform timely, detailed role transition to incoming elected CCHA members. | |
| Approve budget | ||
| July | ||
| August | Review Apparel/Team Volunteer information | |
| September | Participate in level Parent meetings as needed | |
| Participate in tryouts as needed | ||
| October | Participate in level Parent meetings as needed | |
| Participate in tryouts as needed | ||
| November | Participate in tryouts as needed | Assist at the Brick City Tournament as needed |
| December |